Stop Wasting Time: 5 Everyday Tasks You Should Be Automating Today
Let’s be honest: if you run a business, your to-do list probably looks like a runaway train. There’s admin, client emails, invoices, social media, onboarding, follow-ups—and somehow, you’re still expected to grow the business too?
Sound familiar?
We get it—at Applicable, we’ve seen how easily time gets swallowed by routine tasks. The good news? You don’t need more hours in a day. You need automation.
We help South African businesses like yours simplify the chaos using tools like Odoo, Zapier, and a little strategy magic. Let’s walk through five everyday tasks you could automate—starting today—that will save you serious time, energy, and sanity.
1. Invoices & Payment Reminders
Picture this: a client signs a contract, you finish the job, and the system sends the invoice before you even get back to your desk. If they don’t pay in time? Gentle reminders go out—without you lifting a finger.
No more:
- Manually typing up invoices
- Chasing late payments
- Wondering who’s paid what
It just works—and you can finally stop being your own accounts department.
2. Client Onboarding
You’ve landed a new client—yay! But now comes the admin marathon: welcome email, contract, invoice, project kickoff…
What if all that could happen with one click?
With a smart system, onboarding becomes a seamless experience. Your client feels looked after. You feel like a professional (because you are). And your time? Still yours.
3. Social Media Scheduling
If you’re posting manually to Facebook and Instagram every day—stop. Please. You have better things to do.
Batch your content. Schedule a week (or month!) in advance. Repost high-performing content automatically.
You stay visible, consistent, and relevant—without being glued to your phone at odd hours wondering what to post next.
4. Project Progress & Client Updates
Nobody likes getting “Just checking in” emails from clients. They want to know you’re on top of things. You want to avoid writing another update at 10 p.m.
Automation solves both.
With the right tools, clients get notified when tasks move forward. They can log in, see progress, and feel reassured. You don’t need to write another status email—your system does it for you.
5. Lead Capture & Follow-Up
You’ve worked hard to attract people to your website or social pages. But what happens when they click “Contact Us”?
If you’re not replying within minutes, you're probably losing leads.
Automation means:
- Instant responses with all the info they need
- Leads added to your CRM automatically
- Follow-ups that go out like clockwork
You look sharp. You stay top of mind. And you never lose a lead to your inbox again.
It’s Not About Robots—It’s About Relief
Let’s get one thing straight: automation isn’t about removing the human touch. It’s about removing the repetitive drain so you can show up where it really matters.
Whether you’re a one-person powerhouse or managing a growing team, these five automations will give you back control.
And if you’re not sure where to start? That’s what we’re here for.
💬 Let’s chat: Contact Applicable
🌐 Learn more: www.applicable.co.za